A role
Tell the AI who it should be.
Artificial intelligence · 2026 edition
AI prompt examples: writing requests that work
A prompt is the request you write to an artificial intelligence. A vague request gets a vague answer. With a simple method, the answers become far more useful. Here is the method, with examples ready to copy.
- The method
- Templates to copy
- The rules
Updated October 2026Rules checkedNo jargon
The answer in 30 seconds
In short
A good prompt gives the AI a role, some context, a precise task, an answer format and constraints. For example: “You are a sales assistant. I am a plumber in Manchester. Write a short, polite follow-up for a quote sent 10 days ago, in 5 lines maximum.” Always reread the answer, and never paste your customers' sensitive data.
Context
Your trade, your customer, your goal.
A precise task
One clear request at a time.
A format
Length, tone, list or table.
A good prompt in 5 parts
You do not need magic formulas. These five parts are enough in most cases.
8 prompts ready to copy
Replace the items in square brackets with your own situation. Reread and adapt each answer before using it.
| Need | Prompt to copy |
|---|---|
| Follow up a quote | You are a salesperson. Write a polite follow-up for a quote of [amount] sent [x] days ago to [type of customer], in 5 lines. |
| Reply to a negative review | You are the manager of [business]. Reply calmly to this review: [review]. Acknowledge the problem and offer a solution. |
| Write a product description | Write a 120-word product description for [product], aimed at [audience], with 3 concrete benefits and no superlatives. |
| Prepare for a meeting | List 10 questions to ask a [sector] prospect to understand their need for [service]. |
| Summarise a document | Summarise this text in 5 key points and 3 actions, for a busy manager: [text]. |
| Find content ideas | Suggest 12 article topics that answer the questions [audience] has about [topic], with a title for each. |
| Write a difficult email | Help me announce a [x]% price increase to a loyal customer, in a respectful tone, in 8 lines. |
| Check a text | Correct the mistakes in this text without changing the style, then list any unclear sentences: [text]. |
AI can be confidently wrong. Check figures, dates and legal rules against official sources.
Using AI without taking risks
At work, AI is a powerful tool, as long as you stay in control and protect data.
No sensitive data
Do not paste customers' personal data, passwords or confidential information. The GDPR applies.
Always reread
You remain responsible for what you publish or send, even if the AI wrote it.
Say when it is an AI
Since 2 August 2026, the EU AI Act requires people interacting with an AI system to be informed.
Improve step by step
If the answer is not right, be more specific: shorter, simpler, a different tone. The back-and-forth improves the result.
Your best prompts, used automatically
Your requests that work become automations: the AI prepares the replies, you approve them in one click.
Draft replies
Every customer message gets a suggested reply.
Automatic summaries
Your long documents summarised as soon as they arrive.
Prompt library
Your templates stored and shared with the team.
Human approval
Nothing goes out without your approval.
Your questions, our answers
What is an AI prompt?
It is the written request you give to an artificial intelligence. Its quality directly affects the quality of the answer.
How do you write a good prompt?
Give a role, some context, a precise task, an answer format and limits. Then improve the answer by explaining what is not right.
What are some prompt examples for a business?
Following up a quote, replying to a review, writing a product description, summarising a document, preparing for a meeting or finding content ideas.
Do prompts have to be written in English?
No. Today's AI tools understand many languages well. Write in the language you want the answer in.
Can you put customer data in a prompt?
It is not recommended. Personal data is protected by the GDPR. Anonymise the information or use a tool approved by your business.
Can you sell prompts?
Yes, as a digital product, provided you declare the activity and follow the rules for selling online.
Sources: Regulation (EU) 2024/1689 on artificial intelligence, Article 50 · GDPR · AI guidance from your national data protection authority.
General information, up to date as of October 2026. It does not replace professional advice.
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