Forgetting
The client simply forgot. A reminder the day before often solves the problem.
Automatic diary and reminders
Fewer missed appointments, without calling anyone.
Online booking, instant confirmation, a reminder the day before, one-click cancellation and a waiting list. Your diary updates itself, at the right time.
- Fewer empty slots
- No more reminder calls
- Better-informed clients
You pay once, it's yoursOn your current calendarFree quote within 24 business hours
A missed appointment is a lost slot
The time is booked, nobody else could take it, and it cannot be made up.
Awkward cancellations
They don't dare call to cancel, so they just don't come.
Appointments far ahead
Booked weeks ago, the motivation has faded.
The client who is waiting
The person who wanted that slot may have gone elsewhere.
Worked example
3 no-shows a week quickly adds up.
- No-shows per week3
- Average price of a slot€60
- Working weeks per year47
Per year€8,460
≈ 141empty slots per year
≈ €8,460of lost revenue
1 reminderthe day before, sent automatically
Every no-show avoided is revenue without having to find a single new client.
Illustrative example. Replace with your own figures, or use the calculator on the home page.
A diary that runs itself
From booking to review request, each message goes out at the right time.
Everything we automate in your diary
- Online bookingOn your website, your Google profile and your social media.
- Instant confirmationAll the useful details, as soon as they book.
- Scheduled remindersAt the time that suits your business.
- Rescheduling and cancellationClients move their own appointment, without calling you.
- Waiting listFreed-up slots are offered straight away.
- Deposit if neededFor long services, stated before booking.
- Review requestSent after the appointment, with the right link.
- No-show trackingYour no-show rate, month after month.
BeforeAll by hand
- Answering the phone for bookingsall day
- Writing the appointment down by hand2 min
- Calling to remind the day before5 min
- Handling last-minute cancellations?
- Finding someone to take the slot15 min
AfterWith your automation
- The client books onlineauto
- The confirmation goes outauto
- The reminder goes out the day beforeauto
- The slot is freedauto
- The waiting list is notifiedauto
For every business that works by appointment
As soon as your day is organised in slots, automatic reminders save you time and protect your revenue.
Hairdressers and beauty salons
Short slots, lots of clients: every no-show counts.
Coaches and therapists
Prepared sessions and clients who turn up.
Tradespeople and repairs
Confirmed visits, and trips that are not wasted.
Professional services
Consultations, discovery calls and follow-ups.
The Booking Kit, ready in a few days
Booking, reminders, cancellations and waiting list, set up on your tools.
Booking Kit
For a fuller diary and fewer missed appointments.
- Online booking
- Automatic reminders
- Waiting list
- Cancellations handled
Indicative price, paid once. Maintenance remains optional.
Your questions about appointment reminders
Are reminders sent by text, email or WhatsApp?
It depends on your clients and your tools: email, text message or messaging app. The most common setup is an instant email confirmation, then a message reminder the day before. We choose the right mix together.
Can clients cancel or reschedule themselves?
Yes. Each reminder contains a link to cancel or reschedule. The slot is freed straight away, and clients on the waiting list can be notified.
Do I need the client's consent to send reminders?
A reminder about an appointment they booked is part of the service they asked for. For offers or promotions, however, you need their consent, or they must already be a client for similar services, with a simple way to unsubscribe.
Can I ask for a deposit when clients book?
Yes, for long or costly services, as long as it is clearly stated before booking. In some countries, certain health professions cannot charge for a missed appointment: we take that into account.
Is it suitable for health professionals?
Yes for managing the diary, with precautions: health data is sensitive. We keep any medical reason out of the messages, and we point you to solutions suited to this kind of data.
I don't have online booking yet. Is that a problem?
No. We can set up online booking, or connect the reminders to your current calendar.
How much does it cost?
The Booking Kit starts at €390, paid once: online booking, automatic reminders, waiting list and cancellations handled.
Website creation
No website yet? Your business page from €39.90.
A clear, mobile-friendly page, built to be found and to turn your visitors into clients. The site is in your name: you pay once, it's yours.
- Mobile-friendly
- WhatsApp button
- In your name
Free quote
Your diary could run itself within a few days.
Tell us about your project. We study it in detail, then you receive a personalised study and a clear quote in writing, within 24 business hours. No meeting, no obligation.
What happens after your request
Or by email: contact@growthsystemexperts.com