Late quotes
The customer asked several firms. The first one to reply well has a head start.
For tradespeople and building firms
Less paperwork, more time on site.
Quotes calculated from your rates and signed online, deposit, progress and final invoices, reminders and site appointments. Your admin moves forward while you work.
- More time on site
- Quotes sent the same day
- Deposits collected on time
You pay once, it's yoursOn your rates and your toolsFree quote within 24 business hours
Admin gets done in the evening
During the day, you are on site. Quotes, invoices and reminders wait for the evening or the weekend.
Forgotten deposits
A deposit not requested means a job funded from your own cash.
Awkward reminders
Chasing a customer feels uncomfortable. So you put it off.
Appointments that move
Site visits, job starts, handovers: everything is arranged by phone.
Worked example
9 hours of admin a week is more than a full day.
- Quotes to prepare and chase5 h
- Deposit, progress and final invoices2 h
- Payment reminders1 h
- Calls to arrange appointments1 h
Per week9 h
≈ 9 hper week
≈ 420 hper year over 47 weeks
1 reviewper quote once automated
Some of that time can go back to the job, or to your family.
Illustrative example. The actual time depends on your jobs and how you work.
From the enquiry to the balance paid
Each step triggers the next. You keep the review and the special cases.
Everything we automate for your business
- Calculated quotesYour rates, quantities, options and travel costs.
- Online signatureFrom the client's phone, with an automatic copy.
- Required detailsInsurance, validity, breakdown, totals and terms.
- Withdrawal built inPeriod and form included for consumers.
- Deposits and progress invoicesInvoiced at the right time, deducted on the next invoice.
- RemindersUnanswered quotes and late invoices, followed up politely.
- Site appointmentsConfirmed and reminded, without a phone call.
- Tracking sheetQuotes, jobs, invoices and payments in one place.
BeforeAll by hand
- Pricing a quote in the evening30 min
- Remembering to ask for the deposit?
- Doing the progress invoices20 min
- Chasing late payments?
- Arranging appointments by phone1 h
AfterWith your automation
- The quote is calculatedauto
- The deposit is requestedauto
- Progress invoices are preparedauto
- Reminders go outauto
- Appointments are remindedauto
For every trade in the building sector
On your own or with a small team, as soon as you issue quotes and invoices every week.
Plumbers, electricians, heating engineers
Repairs and installations priced and invoiced fast.
Renovation, masonry, painting
Long jobs, with deposits and progress invoices properly tracked.
Joiners, roofers, tilers
Measurements, options and materials calculated from your rates.
Sole traders
Less admin, more time for customers.
Two kits, or the complete Trades Box
Start with what takes you the most time, or automate everything at once.
Quick Quote Kit
To answer quote requests the same day.
- Request form
- Quote calculated and sent
- Online signature
- Automatic follow-up
Trades Box
To automate all the admin of your jobs.
- Quotes calculated and signed online
- Deposit, progress and final invoices
- Reminders for quotes and unpaid invoices
- Appointments confirmed and reminded
- Job tracking sheet
Invoicing Kit
For accurate invoices and unpaid bills chased.
- Numbered invoices
- Automatic unpaid invoice reminders
- Payments dashboard
- Export for the accountant
Indicative prices, paid once. Maintenance is optional, for example with our subscriptions.
Your questions about automation for tradespeople
How do I automate the admin of my building business?
Start with the tasks that come back every week: quotes, deposit and final invoices, reminders, site appointments. Each one follows your rules, and you keep the review of anything that commits you. We start from the tools you already use.
Do my insurance details need to appear on quotes and invoices?
It depends on the rules in your country and on the type of work. Where mandatory insurance applies, the insurer's details and the policy's geographic coverage may have to appear on quotes and invoices. Check with your adviser. Your templates then include them once and for all.
Can a tradesperson ask for a deposit when the quote is signed?
Yes, if you state it clearly. But for a contract signed at a private customer's home, consumer rules apply: in the EU, the customer generally has 14 days to withdraw, with exceptions such as urgent repairs they requested themselves, and some countries also restrict payments in the first days. Check the rules in your country. Deposit requests go out at the right time.
Does e-invoicing apply to tradespeople?
More and more. Electronic invoicing is being phased in across the European Union, on a timetable and in a format that depend on each country. Check the dates that apply to you with your adviser.
Are progress and deposit invoices handled?
Yes. Deposit on signature, progress invoices as the job advances, balance at the end: each invoice deducts what has already been paid, and reminders follow every due date.
Do I keep control of my quotes?
Yes. The price is calculated from your rates, then you check and approve it before sending. For small fixed-price jobs, you can choose to send immediately.
How much does automation cost for a tradesperson?
The Quick Quote Kit and the Invoicing Kit each start at €490. The Trades Box, which brings together quotes, invoices, deposits, reminders and appointments, starts at €1,190. Pay once, it's yours.
Free quote
Your admin can run on its own from your next job.
Tell us about your project. We study it in detail, then you receive a personalised study and a clear quote in writing, within 24 business hours. No meeting, no obligation.
What happens after your request
Or by email: contact@growthsystemexperts.com